The Advantages of Including a Translation Management System (TMS) in your Translation Processes

Along with the experience and expertise of language partners, both simplicity and security are essential elements of multilanguage translations. In this sense, translation management systems are consolidated as a key IT component for companies seeking global growth.

How do TMS work and how are they key allies in achieving successful global expansion?

Stronger and More Efficient Platforms

As the demands and needs of companies increase, project management software evolves and adapts in consequence. Changes are currently taking place at an increasingly fast pace, which is why true efficiency can solely be obtained through intelligent models that manage to meet all the requirements and optimize translation processes.

This is why Translation Management Systems are the best partner for automating processes, reducing costs and avoiding frictions in the daily workflow. Companies that need to deal with multilingual translation find a true comprehensive solution in them, given that they speed up all the subprocesses, delivery times and details involved.

Hours spent searching for information and clicking on confusing menus represent a loss of US$ 8.3 billion in productivity every year in the U.S.
Source: Freshworks

TMS is a type of software specifically focused on the management of language related projects and that is used similarly to a Customer Relationship Management (CRM). In this sense, customers can sign in and access a single platform, consisting of a user-friendly dashboard, containing the information that they need: projects to approve, those in the process of execution, reports and the invoices for each translation.

The Best of Centralized Platforms

There are multiple advantages to organizing and managing all language translation efforts from a single platform. These advantages include:

• Scalability and cost efficiency: enables business leaders to easily add or remove tasks as needed to optimally allocate and manage resources.
• 24-hour access: cloud technology makes it possible to access TMSs anytime, anywhere.
• Time-saving and better communication: in traditional translation projects, files constantly come and go between the people involved, which can not only lead to poor management, but it also takes a long time.
• Centralization and transparency: having the information of each project in a single place, as well as the translation memories of previous projects for the client, helps avoiding inconsistencies and duplication of content. It also allows to quickly identify possible “bottlenecks” and problems.

The right software can help you drop translation costs by 90% due to human error, unnecessary e-mail communications, and time spent uploading content and searching databases.
Source: CSA

Other Benefits: A Safe and Easy-Flowing Exchange

Just as technologies that make TMSs possible are essential for multilanguage translation projects, so is the confidential data that each company shares with its language service provider.

The potentially risky back-and-forth of information in e-mail chains is eliminated from the equation when tasks are performed with this type of collaborative platform, because it centralizes from orders and billing, to workflow updates, bug fixes, and file downloads.

Language service providers reported that the percentage of end-customer projects using machine translation rose from 13%, in 2019, to 24%, in 2020.
Source: CSA Research

Since they are cloud-based application models, Translation Management Systems provide a higher level of security on your translation projects. The exchange of information becomes more transparent and secure, given that these unified solutions provide information about when the data was accessed and by whom.

In addition, the supply chain becomes shorter. Everyone involved in the work process is connected on the same platform: clients, project managers, translators, reviewers, graphic designers, web designers, and so on. TMS also make it possible for each project to have its own access history, ensuring translation quality and traceability of all tasks. It makes it very easy to identify any errors and take action in order to avoid them from happening in the future.

These solutions bring organizations closer to smarter translations. By maximizing productivity, resources become more efficient and communication more fluid. Worrying about file formats or complex downloads is no longer an issue: the quality leap is there, in a secure and reliable cloud-based solution.

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